The ultimate guide to learning management systems

ÃÛÌÒapp Languages
A man and woman sat in a meeting room smiling

You may have heard the term learning management system (LMS) at work or perhaps during your time in education. For many, this throws out images of clunky, outdated systems that clumsily distribute course materials and are tough to use.ÌýBut that is no longer the case. Modern LMS's are far more user-friendly, and it's time to relearn what you thought you knew about these tools.Ìý

In this ultimate guide, we will look at everything you need to know about learning management systems and why they are so beneficial.Ìý

What is a learning management system?

is a digital platform or (SaaS) solution that is used to create, organize and distribute online courses.Ìý

The idea is that these LMS platforms offer one central place for users to manage and access courses and learning materials. Depending on the user, this could be anything from self-paced e-courses to classroom training.Ìý

This can help facilitate a range of training, studying and skills development, as well as assessments, exams and certification management.Ìý

Who uses LMS's and why?Ìý

There are many great uses for learning management systems but these are used primarily by businesses and educational establishments. Here are some of the most common use cases for these platforms:Ìý

  • HR and management - The HR and management team might implement these across the business to help with learning and development and make sure that organizational goals are being hit

  • Employee onboarding - Those starting a new job may be given training via an LMS; this can make the onboarding process much quicker and simplerÌý

  • Compliance training - Lots of roles require compliance training, for example health and safety training, and this is a great way for businesses to stay up to date and ensure everyone complies with regulationsÌý

  • Customer support - Some businesses use learning management systems to onboard customers or clients. This might include sharing user manuals and product guides. Plus, sales professionals might also use them to train new partners or clients in using their services or platforms.Ìý

  • Classroom learning - Lecturers and teachers can create and share course materials and align content and tests from one place. These can also be used to put a twist on traditional classroom learning.Ìý

  • Blended learning - Schools, colleges and universities may use these for online lessons and blended learning, particularly for remote studentsÌý

  • Volunteer training - Charities and non-profits may also use an LMS to educate volunteers and keep them motivated about the causeÌý

Of course, these platforms can and will be used in other ways, but these are some of the most common and beneficial uses for LMS's.Ìý

Who has access to LMS's?

In most cases, learning management systems will have two primary user groups: administrators and learners.ÌýÌý

Administrators are the people who create, manage and deliver e-learning. They may use these platforms to upload their own learning materials, or they may select courses and materials from an existing list given by the provider.

On the other hand, learners are the professionals or students who will use these platforms to train, study and gain new skills. Many modern LMS's allow multiple learners to train or access materials at the same time.

However, there is a third and final group that we have yet to mention: the parents of students using LMS's, particularly outside of school hours. In some cases, parents may have access to these systems to support students, track their progress or look at feedback from the teacher.Ìý

Key features in modern LMS's

There are a variety of learning management systems out there and some are more advanced than others. That being said, many modern platforms will share similar features to ensure they stay competitive. Some of these key features may include:Ìý

  • Authoring tools that allow administrators to upload or build their own courses

  • Access to subject matter experts who can contribute to learning and development activitiesÌý

  • Automated workflows that allow for the creation of personalized learning journeys

  • A resources library that holds all relevant learning materials, such as guides, video clips and courses

  • Quizzes and surveys for a more fun and engaging way to assess learnersÌý

  • Compliance features, such as automatic reminders that notify learners when it is time to retrainÌý

  • Certificates and diplomas that give learners recognition as they study and meet their targetsÌý

  • Insights and analysis for individual progress and results, allowing administrators to identify gaps or areas where support is needed

  • Compatibility with mobile devices for studying on the goÌý

  • Integrations with other internal systems and softwareÌý

This is by no means a complete list and different platforms will have different functionality. However, these are some of the most common and beneficial features of many modern LMSs.

The benefits of using learning management systems

Saving time and money

First and foremost, an LMS can be an excellent way for businesses to save time and money on training.Ìý

Of course there is an initial investment in the platform, but training can be expensive and time-consuming, particularly if it must take place in a location outside of the workplace.ÌýTherefore, this can be the more cost-effective solution. Not to mention, the materials are quick to access and can save time and effort.Ìý

Ensuring compliance training is completed

These platforms are an excellent way to ensure that all mandatory training is completed on time and to the highest standard. For example, industry-specific training such as fire safety or cybersecurity training.Ìý

Provide accurate data

Administrators can access data and insights into their employee's learning. This can be a great way to see where more support is needed and to identify any skills gaps that need to be filled.ÌýSimilarly, teachers can get to grips with how well their students are doing and if they need extra help in any subjects or areas.

Improves the learning experience

Whether in school or the workplace, LMS's can be a great way to improve the learning process. It allows users to study and access learning materials from one accessible location.ÌýPlus, through a multimedia approach, they can use guides, videos and more to help them learn. This can ensure they engage with the materials and stay motivated.Ìý

Simplifying communication

Finally, an LMS can make communication between students, teachers, employees and employers far simpler. For example, automated reminders keep everyone in the loop and ensure all training is completed on time.ÌýBut more than that, there is one central place to communicate, review feedback and access the same materials.Ìý

Looking for a language learning management system to help improve your language teaching/training experience?

Check out our digital learning platforms

We offer Business English courses within PEC/MEL such as Step UpÌýandÌýBusiness PartnerÌý

Looking for a more lightweight option? Check out Mondly by ÃÛÌÒapp, which offers learning management system features such as a progress tracking dashboard.

Learn more about Mondly by ÃÛÌÒapp

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    Straightforward compliments

    To truly convey admiration in English, it's crucial to practice and become familiar with positive affirmations. The following phrases not only highlight the specific reason for your awe but also reflect a deeper, personal connection:

    • Your hard work is truly inspiring.
    • I'm in awe of your creativity.
    • You have an uncanny ability to make things happen.
    • Your perseverance is admirable.
    • Your kindness never goes unnoticed.

    Each of these phrases praises the character traits of the person you are addressing. They showcase attention to detail, appreciation for special skills, and the more intangible qualities, such as character and kindness, that are just as noteworthy.

    Tailored and specific accolades

    A compliment can carry more weight when it is clearly tailored to the individual. Phrases that are specific to a person's achievements and skills add a layer of thoughtfulness that is hard to ignore. Consider these examples of more personalized compliments:

    • The way you handled that difficult situation was masterful.
    • Your presentation was not only informative but also deeply insightful.
    • Your dedication to this project is truly top-notch.
    • I love how you always find a unique perspective.
    • Your attention to detail really sets you apart.

    These phrases go beyond generic niceties and serve to validate specific moments or attributes that set the person apart in a distinctive way.

    Building rapport with positive language

    Admiration doesn't always have to be solely based on achievements or success; it can also be directed toward someone's personality and interests.

    Sometimes, an outward expression of approval, high praise or agreement can forge a sense of commonality and mutual respect. Here are phrases that can help you beam with appreciation:

    • Your choice in music is impeccable.
    • I absolutely adore your sense of style.
    • The way you talk about your family is truly heartwarming.
    • Your passion for this topic is evident and contagious.
    • Your love of life is refreshing and infectious.

    Using these statements, you can create a warm and complimentary atmosphere, helping foster positive connections with others.

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    • Your sense of humor always lifts my spirits.
    • The wisdom you've shared has shaped and helped my own life so much.
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    • Your insights always provide a refreshing new angle, revealing things I had not thought about.

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    The appropriateness of compliments

    The art of complimenting is nuanced; learning and gauging the appropriateness of a compliment is essential. Certain contexts or relationships might warrant a more conservative or formal approach. Professional settings, for example, often require focusing on achievements and abilities as opposed to personal compliments, which may be mistaken for overfamiliarity or unprofessional behavior.

    Consider culture and personal preferences

    Similarly, cultural sensitivities must be considered; a warm expression of admiration in one culture may be perceived as too forward or personal in another.

    Always ensure that compliments and praises are given in a manner that resonates with respect for the individual's privacy and comfort levels. By being mindful of your surroundings and the nature of your relationship with the person, your words of praise and admiration can be both fitting and heartfelt.

    Play it safe

    Usually, a good overall rule of thumb is the less you know someone, the less personal your compliments should be; if you're unsure, play it safe, or don't use one until you've gauged the situation appropriately.

    A note on delivery

    While these expressions are powerful in their own right, the delivery is key to ensuring the recipient truly feels your admiration. Context, tone of voice, and body language play a significant role in how your words are received. Be genuine, and let your admiration flow naturally. Avoid overuse of flattery, which can come across as insincere.

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