The ultimate guide to learning management systems

ÃÛÌÒapp Languages
A man and woman sat in a meeting room smiling

You may have heard the term learning management system (LMS) at work or perhaps during your time in education. For many, this throws out images of clunky, outdated systems that clumsily distribute course materials and are tough to use.ÌýBut that is no longer the case. Modern LMS's are far more user-friendly, and it's time to relearn what you thought you knew about these tools.Ìý

In this ultimate guide, we will look at everything you need to know about learning management systems and why they are so beneficial.Ìý

What is a learning management system?

is a digital platform or (SaaS) solution that is used to create, organize and distribute online courses.Ìý

The idea is that these LMS platforms offer one central place for users to manage and access courses and learning materials. Depending on the user, this could be anything from self-paced e-courses to classroom training.Ìý

This can help facilitate a range of training, studying and skills development, as well as assessments, exams and certification management.Ìý

Who uses LMS's and why?Ìý

There are many great uses for learning management systems but these are used primarily by businesses and educational establishments. Here are some of the most common use cases for these platforms:Ìý

  • HR and management - The HR and management team might implement these across the business to help with learning and development and make sure that organizational goals are being hit

  • Employee onboarding - Those starting a new job may be given training via an LMS; this can make the onboarding process much quicker and simplerÌý

  • Compliance training - Lots of roles require compliance training, for example health and safety training, and this is a great way for businesses to stay up to date and ensure everyone complies with regulationsÌý

  • Customer support - Some businesses use learning management systems to onboard customers or clients. This might include sharing user manuals and product guides. Plus, sales professionals might also use them to train new partners or clients in using their services or platforms.Ìý

  • Classroom learning - Lecturers and teachers can create and share course materials and align content and tests from one place. These can also be used to put a twist on traditional classroom learning.Ìý

  • Blended learning - Schools, colleges and universities may use these for online lessons and blended learning, particularly for remote studentsÌý

  • Volunteer training - Charities and non-profits may also use an LMS to educate volunteers and keep them motivated about the causeÌý

Of course, these platforms can and will be used in other ways, but these are some of the most common and beneficial uses for LMS's.Ìý

Who has access to LMS's?

In most cases, learning management systems will have two primary user groups: administrators and learners.ÌýÌý

Administrators are the people who create, manage and deliver e-learning. They may use these platforms to upload their own learning materials, or they may select courses and materials from an existing list given by the provider.

On the other hand, learners are the professionals or students who will use these platforms to train, study and gain new skills. Many modern LMS's allow multiple learners to train or access materials at the same time.

However, there is a third and final group that we have yet to mention: the parents of students using LMS's, particularly outside of school hours. In some cases, parents may have access to these systems to support students, track their progress or look at feedback from the teacher.Ìý

Key features in modern LMS's

There are a variety of learning management systems out there and some are more advanced than others. That being said, many modern platforms will share similar features to ensure they stay competitive. Some of these key features may include:Ìý

  • Authoring tools that allow administrators to upload or build their own courses

  • Access to subject matter experts who can contribute to learning and development activitiesÌý

  • Automated workflows that allow for the creation of personalized learning journeys

  • A resources library that holds all relevant learning materials, such as guides, video clips and courses

  • Quizzes and surveys for a more fun and engaging way to assess learnersÌý

  • Compliance features, such as automatic reminders that notify learners when it is time to retrainÌý

  • Certificates and diplomas that give learners recognition as they study and meet their targetsÌý

  • Insights and analysis for individual progress and results, allowing administrators to identify gaps or areas where support is needed

  • Compatibility with mobile devices for studying on the goÌý

  • Integrations with other internal systems and softwareÌý

This is by no means a complete list and different platforms will have different functionality. However, these are some of the most common and beneficial features of many modern LMSs.

The benefits of using learning management systems

Saving time and money

First and foremost, an LMS can be an excellent way for businesses to save time and money on training.Ìý

Of course there is an initial investment in the platform, but training can be expensive and time-consuming, particularly if it must take place in a location outside of the workplace.ÌýTherefore, this can be the more cost-effective solution. Not to mention, the materials are quick to access and can save time and effort.Ìý

Ensuring compliance training is completed

These platforms are an excellent way to ensure that all mandatory training is completed on time and to the highest standard. For example, industry-specific training such as fire safety or cybersecurity training.Ìý

Provide accurate data

Administrators can access data and insights into their employee's learning. This can be a great way to see where more support is needed and to identify any skills gaps that need to be filled.ÌýSimilarly, teachers can get to grips with how well their students are doing and if they need extra help in any subjects or areas.

Improves the learning experience

Whether in school or the workplace, LMS's can be a great way to improve the learning process. It allows users to study and access learning materials from one accessible location.ÌýPlus, through a multimedia approach, they can use guides, videos and more to help them learn. This can ensure they engage with the materials and stay motivated.Ìý

Simplifying communication

Finally, an LMS can make communication between students, teachers, employees and employers far simpler. For example, automated reminders keep everyone in the loop and ensure all training is completed on time.ÌýBut more than that, there is one central place to communicate, review feedback and access the same materials.Ìý

Looking for a language learning management system to help improve your language teaching/training experience?

Check out our digital learning platforms

We offer Business English courses within PEC/MEL such as Step UpÌýandÌýBusiness PartnerÌý

Looking for a more lightweight option? Check out Mondly by ÃÛÌÒapp, which offers learning management system features such as a progress tracking dashboard.

Learn more about Mondly by ÃÛÌÒapp

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    Educating young learners: The importance of developing fine motor skills

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    Teachers of young learners will be familiar with the importance of developing children’s fine motor skills. Building muscle strength, hand-eye coordination, and control are essential parts of students’ development during their early years.Ìý

    A holistic approach to education

    For young learners, their education is frequently holistic. A single game or activity might develop their speaking and listening skills, mathematical knowledge, social interaction, artistic development as well as motor skills. In the same way, improving fine motor skills can form a natural part of students’ English classes and can have the following benefits:Ìý

    • Builds concentration and self-esteem
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    • Develops the ability to switch between physical and mental activities
    • Improves social development and autonomy

    Below are some simple ways you can develop fine motor skills in your classroom.ÌýÌý

    Building muscle strength

    Holding a pen for prolonged periods requires strong hand, wrist and arm muscles. If you’ve ever had to sit long hand-written exams, you will be familiar with tired and aching hand muscles.

    It is important that students develop their muscle strength so they have the stamina and control needed for writing. Kneading and rolling play dough is a fun way to build these muscles. Then, children can use their playdough creations to role-play scenarios such as having a picnic or visiting a farm. They could even model it into letter shapes.

    When singing songs or telling stories to young learners, teachers often incorporate actions to reinforce meaning. This is another opportunity to build those muscles. Children could also create shadow puppets with their hands to act out stories.ÌýÌý

    Craft activities that involve scissors and gluing also help improve stamina and hand-eye coordination.Ìý

    Mark making

    Mark making is an important step in a child’s development, encouraging creativity and coordination.Ìý

    Try giving your students the opportunity to explore different mediums of mark making. For example, they could draw marks in trays of sand, jello, shaving foam, flour or rice. Talk to them about their sensory experience (Is it cold? Do you like it? What color is it?). They could start making marks with their whole hands and then, as their coordination improves, use an index finger. Then, they can start using a stick to make marks.ÌýÌý

    As their fine motor skills develop, try using magic markers, chunky crayons and egg chalks to make large marks. Egg-shaped chalks are easier for young children to grip. Each straight line, wavy line and circle is another step on the road to learning how to write.Ìý

    Pincer grip

    As children move on from general mark making, it is important to establish a correct grip when using a writing tool. This is especially important if you expect your students to go on to use a cursive style of handwriting in the future.Ìý

    The pincer grip is when we hold something with our index finger and thumb. Peeling off and placing stickers, sorting building blocks and threading beads use this grip and provide opportunities for practicing colors, numbers, vocabulary and prepositions of place. Doing up buttons or zips uses this grasp too.Ìý

    While it may be second nature for adults, for children, this grip requires precise control of the small muscles in their hands, wrists and fingers. Challenge students to pick up items with large blunt tweezers or chopsticks and work on their English at the same time (What have you got? I have a car. It’s small.).Ìý

    Tripod grip

    The next stage of development for most children is the tripod grip. It uses three fingers: the thumb, index and middle fingers. It enables children to keep their wrist steady so they can make small, precise pencil movements.Ìý

    Some children find using a rubber pencil grip, or simply wrapping an elastic band or lump of playdough around the base of the pencil helps them maintain this grip.Ìý

    At this stage, students will be learning to hold and use writing tools such as pencils, crayons, markers, chalks and paintbrushes.Ìý

    Prewriting activities

    Prewriting activities offer more controlled fine motor skills practice. The usual progression is to start with straight lines, zig-zags, curved lines and diagonal lines. Then move on to tracing over circles and u-shapes. This is all essential preparation for writing letters and words.Ìý

    English courses for young learners are full of mazes, dot-to-dot, tracing and matching activities, all of which combine prewriting with learning English.Ìý

    When it comes to writing letters, it can be helpful if students begin by drawing the letter shape in the air or in sand. They then trace the letter shape with an index finger, before finally tracing over the letter with a pencil.

    Other writing systems

    When teaching students who use a different writing system in L1, establishing fine motor skills routines can make all the difference to students’ writing.Ìý

    It can be helpful to work on left-to-right orientation. For example, before they sit down to write, give students scarves to move from left to right in the air. These students will benefit from pre-writing activities that work on left-to-right, top-to-bottom patterns.Ìý

    Social development

    Doing up buttons, zips, and laces, turning on taps, cutting up food and opening boxes – all of these things improve students’ fine motor skills. They also promote autonomy and social development by helping students learn essential everyday life skillsÌý

    This has an added advantage for the teacher. The less time you have to spend helping students with these tasks, the more time you will have to work on other areas of their development. Not only that, it is also motivating for students to have that ‘I can do it all by myself!’ feeling.Ìý

    Students will be far better prepared to pick up a pen or pencil if they have developed strength, dexterity and stamina in their hands, wrists and arms. This will leave them free to concentrate on the language element of their classroom task, rather than the physical challenge it presents.Ìý

    AboutÌýEnglish Code

    Support your young learners withÌýEnglish Code,Ìýa 7-level course for 7-12-year-olds, offering 5 hours or more of English study per week. Available in both American English and British English versions, it promotes hands-on creative learning, investigation, fun projects and experiments.Ìý

    Focusing on project work and STEAM learning, children develop fine motor skills while learning how to collaborate and solve problems with their peers. Core functional language is at the forefront, giving students the vocabulary and tools they need to become confident speakers of English inside and outside the classroom.

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    Effective classroom management routines for very young learners

    Por
    Reading time: 4 minutes

    For very young learners, children aged 3-6, being in a classroom might be a completely new experience. Most of them won’t know any English words at all and might have very little idea of what English is or why they are learning it. Some of them may not yet be completely fluent in their mother tongue.Ìý

    At the beginning of the school year, some of them may find it distressing to be separated from their parents and they also have to learn to get along with their new classmates.Ìý

    If we want to keep them comfortable and safe and provide a friendly and welcoming environment, we need to establish routines.Ìý

    7 ways you can build routines into your classes

    Here are some areas where you can easily incorporate classroom management routines into your English language class.

    1. Think about your target language

    Our target language for each lesson may be one or two short phrases or a few new words. We should always keep the presentation and practice of this simple and clear.Ìý

    However, we can use English for all our greetings, praise, instructions and explanations. After a few days, the children will begin to expect it and they will gradually understand what you are saying.Ìý

    2. Coming into the class

    Take time to greet each child by name when they enter the classroom and encourage them to learn and use each other’s names too. This will change how they perceive themselves and each other and encourage friendly communication.Ìý

    Notice the small things about each child. They might have a new T-shirt on or have done their hair specially. They may not tell you that they have made an effort to look nice for their lesson, but they will be pleased when you notice and will feel encouraged to continue.Ìý

    3. Circle time

    Make circle time the start of every lesson. It gets the children sitting down together and this helps them to get to know each other and feel part of a comfortable group.Ìý

    It’s the time where you present the target language for the day. Use a puppet to help you do this. Make the puppet part of the routine by keeping it in a certain place and bringing it out from there every day. The children can call its name.Ìý

    The puppet can greet the children by name and the children can answer back. First, use picture cards or objects to present the language to the puppet. Then, the puppet can show that it understands or ask for repetition.Ìý

    Let the children call out responses as a group. As they build their confidence in English they will want to speak by themselves.Ìý

    Always accept approximations of words and phrases. Rather than correcting the children, continue to model the words and gradually the students will self-correct. Pass this tip on to parents too.Ìý

    4. Book time

    Give students time to discover pages and images they like in the books they are using. Always leave time to help each child find the correct page and then help them to focus their attention on that page.Ìý

    In Circle time you have introduced the language and presented it with flashcards or objects. In Book time, children can look at these images – the content will be familiar and they will start to feel ownership of what they are learning.Ìý

    5. Songs, games and miming

    Singing, playing games and miming are the main ways in which the students will start to freely use and show they understand the target language.Ìý

    In My Disney Stars and Friends each stage of every game is detailed, along with the language you and the students can use. Students might become so involved in the action of the game that they forget to speak in English! That’s okay – continue using the language and eventually they will start to use it too.Ìý

    When a game or a song involves physical activity, have drinks of water ready and let them rest and relax afterwards. Always have a ‘sitting down’ activity ready for them to move on to so that they do not become overexcited or tired.

    6. Craft and stickers

    For any craft work there are four stages: preparation, production, playing with the completed craft work and tidying up. If you're using My Disney Stars and Friends, there is a special Tidy Up song and all the craft projects are press-outs so there is no need for scissors.Ìý

    Children of 3 or 4 years old will need to learn how to unpeel and then re-stick a sticker. Allow time for this and encourage them to learn from each other once some of them have mastered this fine motor skill.Ìý

    7. Leaving the class

    Time your lessons so that the students don’t have to leave in a rush. It takes them a while to collect up their things and find their bags and coats.Ìý

    If you want the parents to know something, make sure that the children know where they have put the note. One notebook for such messages is a simple way of doing this, and you can tell parents to check it after every lesson.Ìý

    Just as you greeted each child by name when they came in, say goodbye to them individually as they leave.Ìý

    Incorporating effective classroom management routines makes young learners feel more comfortable as they know what to expect from their language classes. Familiarity is welcome for children, so exploit these times for more language learning opportunities.Ìý

    Find more ideas on effective classroom management routines in Jeanne Perrett’s webinar, where she focuses on practical ideas and teaching tips for how we can organise and manage a class of young learners.