The ultimate guide to learning management systems

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You may have heard the term learning management system (LMS) at work or perhaps during your time in education. For many, this throws out images of clunky, outdated systems that clumsily distribute course materials and are tough to use.But that is no longer the case. Modern LMS's are far more user-friendly, and it's time to relearn what you thought you knew about these tools.

In this ultimate guide, we will look at everything you need to know about learning management systems and why they are so beneficial.

What is a learning management system?

is a digital platform or (SaaS) solution that is used to create, organize and distribute online courses.

The idea is that these LMS platforms offer one central place for users to manage and access courses and learning materials. Depending on the user, this could be anything from self-paced e-courses to classroom training.

This can help facilitate a range of training, studying and skills development, as well as assessments, exams and certification management.

Who uses LMS's and why?

There are many great uses for learning management systems but these are used primarily by businesses and educational establishments. Here are some of the most common use cases for these platforms:

  • HR and management - The HR and management team might implement these across the business to help with learning and development and make sure that organizational goals are being hit

  • Employee onboarding - Those starting a new job may be given training via an LMS; this can make the onboarding process much quicker and simpler

  • Compliance training - Lots of roles require compliance training, for example health and safety training, and this is a great way for businesses to stay up to date and ensure everyone complies with regulations

  • Customer support - Some businesses use learning management systems to onboard customers or clients. This might include sharing user manuals and product guides. Plus, sales professionals might also use them to train new partners or clients in using their services or platforms.

  • Classroom learning - Lecturers and teachers can create and share course materials and align content and tests from one place. These can also be used to put a twist on traditional classroom learning.

  • Blended learning - Schools, colleges and universities may use these for online lessons and blended learning, particularly for remote students

  • Volunteer training - Charities and non-profits may also use an LMS to educate volunteers and keep them motivated about the cause

Of course, these platforms can and will be used in other ways, but these are some of the most common and beneficial uses for LMS's.

Who has access to LMS's?

In most cases, learning management systems will have two primary user groups: administrators and learners.

Administrators are the people who create, manage and deliver e-learning. They may use these platforms to upload their own learning materials, or they may select courses and materials from an existing list given by the provider.

On the other hand, learners are the professionals or students who will use these platforms to train, study and gain new skills. Many modern LMS's allow multiple learners to train or access materials at the same time.

However, there is a third and final group that we have yet to mention: the parents of students using LMS's, particularly outside of school hours. In some cases, parents may have access to these systems to support students, track their progress or look at feedback from the teacher.

Key features in modern LMS's

There are a variety of learning management systems out there and some are more advanced than others. That being said, many modern platforms will share similar features to ensure they stay competitive. Some of these key features may include:

  • Authoring tools that allow administrators to upload or build their own courses

  • Access to subject matter experts who can contribute to learning and development activities

  • Automated workflows that allow for the creation of personalized learning journeys

  • A resources library that holds all relevant learning materials, such as guides, video clips and courses

  • Quizzes and surveys for a more fun and engaging way to assess learners

  • Compliance features, such as automatic reminders that notify learners when it is time to retrain

  • Certificates and diplomas that give learners recognition as they study and meet their targets

  • Insights and analysis for individual progress and results, allowing administrators to identify gaps or areas where support is needed

  • Compatibility with mobile devices for studying on the go

  • Integrations with other internal systems and software

This is by no means a complete list and different platforms will have different functionality. However, these are some of the most common and beneficial features of many modern LMSs.

The benefits of using learning management systems

Saving time and money

First and foremost, an LMS can be an excellent way for businesses to save time and money on training.

Of course there is an initial investment in the platform, but training can be expensive and time-consuming, particularly if it must take place in a location outside of the workplace.Therefore, this can be the more cost-effective solution. Not to mention, the materials are quick to access and can save time and effort.

Ensuring compliance training is completed

These platforms are an excellent way to ensure that all mandatory training is completed on time and to the highest standard. For example, industry-specific training such as fire safety or cybersecurity training.

Provide accurate data

Administrators can access data and insights into their employee's learning. This can be a great way to see where more support is needed and to identify any skills gaps that need to be filled.Similarly, teachers can get to grips with how well their students are doing and if they need extra help in any subjects or areas.

Improves the learning experience

Whether in school or the workplace, LMS's can be a great way to improve the learning process. It allows users to study and access learning materials from one accessible location.Plus, through a multimedia approach, they can use guides, videos and more to help them learn. This can ensure they engage with the materials and stay motivated.

Simplifying communication

Finally, an LMS can make communication between students, teachers, employees and employers far simpler. For example, automated reminders keep everyone in the loop and ensure all training is completed on time.But more than that, there is one central place to communicate, review feedback and access the same materials.

Looking for a language learning management system to help improve your language teaching/training experience?

Check out our digital learning platforms

We offer Business English courses within PEC/MEL such as Step UpandBusiness Partner

Looking for a more lightweight option? Check out Mondly by app, which offers learning management system features such as a progress tracking dashboard.

Learn more about Mondly by app

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    Some are thrilled to feel part of the older kids’ environment. Others, of course, are frightened and insecure. They have to understand and accept all the new rules and regulations, which now apply to them too.

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    We also have moms, dads and caregivers worried for their little ones. They have high hopes for them. They want their children to become successful learners, multi-medal athletes, excellent readers, mathematicians or perhaps scientists…

    Professor David Healy, director of the North Wales Department of Psychological Medicine, said:“We want kids to conform to ideals based often on parental insecurities and ambitions.”

    Elementary school has therefore become something resembling a battlefield, where children must thrive in spite of (and not because of) their interests. Only top grades and excellence in everything will make parents proud.

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    Then we have two lists of kids, the thriving kids with excellent grades and the other ones.

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    Reaching out to your students with a simple hello

    When did we forget that education is about promoting playfulness, imagination, and creativity to build up confidence?

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    Before you start a class, give yourself a moment to say"Hello"to each individual in your class. Take that moment to make eye contact with every student and see how they are doing that day.

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    • "Thank you moon, for your light every night."

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    Students should participate too, so have them do something different every week. Select a student in the class and everyone must guess what has changed that Monday.

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    What keeps people from exercising their creative potential? From negative past experiences to the way we see ourselves, there are many things that can hold us back, no matter how old we are. As teachers, it’s our job to help each individual find out what their creative barriers are, whether internal, external or imagined.

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    Activity one: My whole self

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    Before the lesson, ensure you have enough cardboard or paper for each student. Each piece will need to be approximately 2m long. If you’re using paper, roll it into tubes, so it’s easier to distribute to each student later.

    In class, hand out the paper/cardboard to each student. Tell them to draw a life-size outline of themselves on the paper. Students working online can copy the outline you share onto a large piece of paper. They can do this in their notebooks if they don’t have any paper to hand. 

    In teen classes

    Tell the students that they are free to use their creativity. They should draw, write, and express themselves however they want. If they are stuck for ideas, ask them:

    • How do you feel?
    • What are your ambitions?
    • What are you worried about?
    • What do you enjoy?
    • What are you looking forward to?

    Note that questions should be adapted to your students’ age and level of English. 

    During the activity, your students can use colors, stickers, magazines – and anything that will help them express what is in their minds and hearts. 

    A note on using this activity in elementary classes

    Primary-aged students will need more support. Here are some example instructions:

    • In your right hand, write what you do when you feel frustrated.
    • In your right foot, write your favorite song.
    • In your left leg, write the name of the person you get good advice from.
    • In your right arm, write what makes you happy.
    • In your left hand, write your greatest dream.
    • In your left foot, write which cartoon character you would like to be.
    • In your left leg, write what you like to do in your free time.
    • In your left arm, write things you value the most.
    • On your stomach write your favorite meal.

    Afterwards, students should explain what they’ve included in their silhouettes to the rest of the class. Encourage students to ask each other respectful questions. 

    Activity two: Message in the box

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    Have students bring an old box into class (of any type). Encourage them to personalize their boxes with decorative paper, markers, crayons, stickers, etc. 

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    • What are you grateful for today?
    • How do you feel today? 
    • What do you wish for?
    • What do you do when you’re angry?
    • What do you like most about yourself?

    Have your students write their answers and put them in the box. When everyone has finished, they should take turns to choose a piece of paper at random and read it out loud to the group. 

    Wrap up this activity by asking the class, “What things do we have in common as a group?”. This way students will see that everyone has similar worries and dreams and hopefully they’ll be more willing to talk about their feelings in future classes.

    Keep the box in a safe place and review the notes after a month to see if peoples' thoughts and feelings have changed since they did the activity.

    Activity three: Activity story board

    The ideal class environment is one where students feel challenged, but not overwhelmed.  The aim of this activity is to have students reflect on the challenges they have faced in their day-to-day learning and think about what they need to do to improve. 

    On a blank piece of paper, ask students to draw two vertical lines and one horizontal line to form six boxes. They should number each box from 1 to 6. Students should then write a challenge or objective in box number six. It should be something that they would like to improve, for example, studying habits, reading skills, doing homework, getting better at exam results, etc. Then encourage them to think of five things they can do to help them reach their objective and write them in boxes 1-5. 

    1. Read at least two paragraphs every day
    2. Draw what I think is the main idea on paper.
    3. Look up the meaning of words I don´t understand.
    4. Try to increase the number of paragraphs I read each week.
    5. Make a monthly progress chart  to see if I have improved. If not, I need to work on another strategy.
    6. My objective:  Ex. Get better at reading comprehension quizzes.

    Provide students with your support and constructive feedback. Have them share their objectives with the rest of the class and every couple of weeks check how they are doing. 
    Remember to praise their ideas and efforts to improve. Students are more motivated when they feel their teachers are invested in their success.