The ultimate guide to learning management systems

ÃÛÌÒapp Languages
A man and woman sat in a meeting room smiling

You may have heard the term learning management system (LMS) at work or perhaps during your time in education. For many, this throws out images of clunky, outdated systems that clumsily distribute course materials and are tough to use.ÌýBut that is no longer the case. Modern LMS's are far more user-friendly, and it's time to relearn what you thought you knew about these tools.Ìý

In this ultimate guide, we will look at everything you need to know about learning management systems and why they are so beneficial.Ìý

What is a learning management system?

is a digital platform or (SaaS) solution that is used to create, organize and distribute online courses.Ìý

The idea is that these LMS platforms offer one central place for users to manage and access courses and learning materials. Depending on the user, this could be anything from self-paced e-courses to classroom training.Ìý

This can help facilitate a range of training, studying and skills development, as well as assessments, exams and certification management.Ìý

Who uses LMS's and why?Ìý

There are many great uses for learning management systems but these are used primarily by businesses and educational establishments. Here are some of the most common use cases for these platforms:Ìý

  • HR and management - The HR and management team might implement these across the business to help with learning and development and make sure that organizational goals are being hit

  • Employee onboarding - Those starting a new job may be given training via an LMS; this can make the onboarding process much quicker and simplerÌý

  • Compliance training - Lots of roles require compliance training, for example health and safety training, and this is a great way for businesses to stay up to date and ensure everyone complies with regulationsÌý

  • Customer support - Some businesses use learning management systems to onboard customers or clients. This might include sharing user manuals and product guides. Plus, sales professionals might also use them to train new partners or clients in using their services or platforms.Ìý

  • Classroom learning - Lecturers and teachers can create and share course materials and align content and tests from one place. These can also be used to put a twist on traditional classroom learning.Ìý

  • Blended learning - Schools, colleges and universities may use these for online lessons and blended learning, particularly for remote studentsÌý

  • Volunteer training - Charities and non-profits may also use an LMS to educate volunteers and keep them motivated about the causeÌý

Of course, these platforms can and will be used in other ways, but these are some of the most common and beneficial uses for LMS's.Ìý

Who has access to LMS's?

In most cases, learning management systems will have two primary user groups: administrators and learners.ÌýÌý

Administrators are the people who create, manage and deliver e-learning. They may use these platforms to upload their own learning materials, or they may select courses and materials from an existing list given by the provider.

On the other hand, learners are the professionals or students who will use these platforms to train, study and gain new skills. Many modern LMS's allow multiple learners to train or access materials at the same time.

However, there is a third and final group that we have yet to mention: the parents of students using LMS's, particularly outside of school hours. In some cases, parents may have access to these systems to support students, track their progress or look at feedback from the teacher.Ìý

Key features in modern LMS's

There are a variety of learning management systems out there and some are more advanced than others. That being said, many modern platforms will share similar features to ensure they stay competitive. Some of these key features may include:Ìý

  • Authoring tools that allow administrators to upload or build their own courses

  • Access to subject matter experts who can contribute to learning and development activitiesÌý

  • Automated workflows that allow for the creation of personalized learning journeys

  • A resources library that holds all relevant learning materials, such as guides, video clips and courses

  • Quizzes and surveys for a more fun and engaging way to assess learnersÌý

  • Compliance features, such as automatic reminders that notify learners when it is time to retrainÌý

  • Certificates and diplomas that give learners recognition as they study and meet their targetsÌý

  • Insights and analysis for individual progress and results, allowing administrators to identify gaps or areas where support is needed

  • Compatibility with mobile devices for studying on the goÌý

  • Integrations with other internal systems and softwareÌý

This is by no means a complete list and different platforms will have different functionality. However, these are some of the most common and beneficial features of many modern LMSs.

The benefits of using learning management systems

Saving time and money

First and foremost, an LMS can be an excellent way for businesses to save time and money on training.Ìý

Of course there is an initial investment in the platform, but training can be expensive and time-consuming, particularly if it must take place in a location outside of the workplace.ÌýTherefore, this can be the more cost-effective solution. Not to mention, the materials are quick to access and can save time and effort.Ìý

Ensuring compliance training is completed

These platforms are an excellent way to ensure that all mandatory training is completed on time and to the highest standard. For example, industry-specific training such as fire safety or cybersecurity training.Ìý

Provide accurate data

Administrators can access data and insights into their employee's learning. This can be a great way to see where more support is needed and to identify any skills gaps that need to be filled.ÌýSimilarly, teachers can get to grips with how well their students are doing and if they need extra help in any subjects or areas.

Improves the learning experience

Whether in school or the workplace, LMS's can be a great way to improve the learning process. It allows users to study and access learning materials from one accessible location.ÌýPlus, through a multimedia approach, they can use guides, videos and more to help them learn. This can ensure they engage with the materials and stay motivated.Ìý

Simplifying communication

Finally, an LMS can make communication between students, teachers, employees and employers far simpler. For example, automated reminders keep everyone in the loop and ensure all training is completed on time.ÌýBut more than that, there is one central place to communicate, review feedback and access the same materials.Ìý

Looking for a language learning management system to help improve your language teaching/training experience?

Check out our digital learning platforms

We offer Business English courses within PEC/MEL such as Step UpÌýandÌýBusiness PartnerÌý

Looking for a more lightweight option? Check out Mondly by ÃÛÌÒapp, which offers learning management system features such as a progress tracking dashboard.

Learn more about Mondly by ÃÛÌÒapp

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    Teaching ourÌýchildren coreÌývalues is so important in helping them to becomeÌýhappy,Ìýwell-balancedÌýcitizens who will make a positive contributionÌýtoÌýour future society.Ìý

    Values are present and visible everywhere and they areÌýtheÌýfoundation or starting point from where we make our decisions, which ultimately determine our futures. It is,Ìýtherefore,Ìýimportant that our children learn a strong, moral set of values that will help guide them as they grow older,Ìýinform their decisions,Ìýhelp them toÌýknow right from wrong, solve problems, assert themselves and build self-esteem and confidence.

    Values can beÌýbuiltÌýon aÌýpersonal level or evenÌýshared atÌýa group level such as a family and friendship group.ÌýHowever, we often see them on a larger scale within communities, countries or even the whole world.Ìý

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    Learning values through reading

    Children learn about values through their families, friends, and teachers, through what they watch or listen to and through their life experiences. They also learn about valuesÌýthrough the books they read.ÌýThese lessonsÌýcan be subtle but are oftenÌýextremely powerful andÌýcanÌýhave a significant impact and influence.

    As an example, let’s have a look at how shared valuesÌýareÌýexplored in theÌýnew graded readers series for young learners,ÌýDisney Kids Readers, where special emphasis has been put on exploring values within a story.ÌýAt the end, you will find severalÌývalue-based activitiesÌýthat you can download for use in the classroom orÌýasÌýan activity at home.Ìý

    HowÌýdo Disney Kids Readers teach core values?

    1. Learning through stories that are already familiar can help children to trust in and take on board the key messages much more easily. Familiarity can break down many barriers to communication and help us understand that values are often universal.Ìý
    2. Many children are also familiar with the Disney characters and can find inspiration from reading how they react to situations in life, make decisions and behave. Children often look up to characters and can see them as role models within their own lives. As a result, the readers can be a reference point on how to respond to key life moments and how to incorporate values into real life.
    3. Also, depending on the child's age, some values may be new and children may not yet have experience with them in the real world. Therefore, the Disney stories allow them to explore these key messages through their favorite Disney character’s point of view.Ìý

    Each Disney Kids Reader is linked to a key valueÌýand contains a ‘Values’ page with aÌýshortÌýcomicÌýstripÌýthat brings to life a specific value.Ìý

    The list below detailsÌýa selection ofÌýkey values taught across the readers.ÌýYou could askÌýthe childrenÌýin your classÌýto talk about which values are most important to them and why. Ask them to give an exampleÌýofÌýa time when they have demonstrated this value in their own lives.Ìý

    Friendship, positivity, curiosity, confidence, open-mindedness, courage, determination, self-belief, responsibility, resilience, respect, honesty.

    Examples of key values inÌýDisney stories

    InÌýThe Jungle Book,ÌýfriendshipÌýis a keyÌývalue,Ìýand we learn that it is important to help our friends. Baloo helps Mowgli when he is alone in the jungle and scared. An angry tiger wants Mowgli to leave the jungle, but when Mowgli meets Baloo, he finds a friend in him. Baloo sees that Mowgli is scared and looks after him.ÌýWe learn that it is important to help our friends when they are in need.Ìý

    Do:ÌýAsk the children when they have helped their friends.

    InÌýInside Out, we learn aboutÌýsincerityÌýandÌýhowÌýimportantÌýit is to talk about how we are feeling. Riley is a teenager struggling with a whole range of emotions and we learn that life isn’t about being happy all the time and that it is okay to be sad sometimes. The children learn that this is a normal part of life and that talking it through with a friend, a parent or a teacher can help.

    Do:ÌýAsk the children if they share their feelings with others.

    Here are some activities for you to use with your class to help put into practice the core values from the readers. You can use these activities with any book, in and outside the classroom.

    1. My Values Road Sign (L3-4)

    This activityÌýisÌýa great way of talkingÌýtoÌýchildrenÌýabout their values. By creating a road sign poster,Ìýit will help them to decide which values are most important to them and it is something that they canÌýreferÌýto again and again in challenging times. They can stick it on their bedroom wall, display it on the fridge or you could even make a classroom display of shared valuesÌýwhen children have finishedÌýtheirÌýbooks!

    Download the worksheet

    Ìý2. Kindness Calendar (L4-6)

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    Download the worksheet

    3. Core Values Quiz (L5-6)

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    Download the worksheet

    4. My future self (L1-2)

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    Download the worksheet

    Read our blog posts 'Fostering self-care and wellbeing through the world of reading'Ìýand 'The importance of teaching values to young learners'.

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    Fostering self-care and wellbeing through the world of reading

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    Growing up is an exciting time. Children are curious and open-minded, and every day welcomes a new thing to learn. They are constantly exploring and discovering themselves and the world around them. But children also have to face many challenging times too as they get older. It is, therefore, important that we teach our young people to be aware of their own wellbeing and self-care, what they can do to lead a balanced and healthy life, and give them the tools they need to help them in difficult times, both mentally and physically. Ìý

  • A child sat on a bed reading a book

    Motivating children to read English books with fun activities

    By Nicola Schofield

    Why is reading important?Ìý

    Apart from being aÌýgreat hobbyÌýand funÌýactivity, it can help children improve in many areas of their lives through developingÌýkey transferrable skills. Reading in their native language and English can bring a whole range of benefits. To engage everyone, they mustÌýunderstand the benefits themselves.Ìý Ìý

    Ask your students why it's important and create a mind map of ideas. You may alsoÌýwish to use some of the points below to start the conversation. Having a common idea that everyone agrees on can help build motivation and engagement in the classroom.Ìý

    ImprovesÌýlanguage skillsÌý

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    Improves memoryÌý

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    Develops key life skillsÌý

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    RewardsÌýÌý

    To motivate students, theyÌýmust know that they areÌýmaking progress. Reward students for their achievements – for example,ÌýcreateÌýa vocabulary wall orÌýa class book chart and give rewardsÌýlikeÌýaÌýstickerÌýorÌýa postcardÌýto takeÌýhome.Ìý